BHS Auditorium Specs & Policies
Bedford High School Auditorium Policies
Josh Glover - Auditorium Manager
Josh Glover - Auditorium Manager
STAGE SPECS & Dimensions - Click Here
RATES & FEES - Click Here
FACILITY REQUEST FORM - Click Here
SOUND / LIGHT REQUEST FORM - Click Here
FACILITY USE POLICIES & PROCEDURES
For COMPLETE Bedford Public Schools Policies & Procedures - Click Here
SECTION IV: USE OF BEDFORD HIGH SCHOOL AUDITORIUM/ BAND ROOM/CHOIR ROOM/LITTLE THEATRE
In accordance with Board of Education Policy, the following regulations and application procedures for use of the Bedford High School Auditorium, Band Room, Choir Room, and Little Theatre shall apply:
(Please also refer to the General Rules and Regulations)
A. Category of Usage
The Auditorium, Band Room, Choir Room, and Little Theatre will be made available for musical, theatre, social, and community events subject to the regulations listed below.
County and state music and theatre events may also be conducted within the Auditorium, Band Room, Choir Room, and Little Theatre when Bedford Public Schools is affiliated with the event.
B. Priority and Eligibility
1. School activities/events shall have first priority in scheduling when the school activities/events are permitted for the upcoming year prior to May 15 of the current year. The only exceptions to this priority must have the express written approval of the Director of Community Education.
2. School related organizations shall be given priority over non-school related organizations.
3. The auditorium may not be used by outside groups during the time school is in session, unless special permission is given in advance by the Director of Community Education.. The auditorium may be used by school groups during the day. Please check with the Auditorium Manager for availability during school hours.
4. The Director of Community Education may deny usage to any group whose requested activity would violate State or Federal laws or would be inconsistent with any policies, rules and/or regulations of Bedford Public Schools.
1. Any organization or group who has been granted use of facilities shall accept full responsibility for care of such property and the conduct of those in attendance. Costs incurred from property damage, theft, or loss of supplies and equipment arising from occupancy of the school facilities will be charged against the permit holder. Failure to adhere to this regulation can result in the loss of use of the facility.
2. If school district personnel are required to be on duty outside of their normal work schedule when the facility is in use, the charges for such work time will include, in addition to the actual time of the event, the time to open, clean up, and close the facility. Determination of the use of school personnel shall be made by the Director of Community Education, the Auditorium Manager, the Director of Buildings and Grounds, or as applicable under any collective bargaining agreement between the Bedford Board of Education and any of its employee bargaining units.
3. Gambling, intoxicating beverages and illegal and/or controlled substances shall not be permitted on the premises. Failure of the permitting group/organization to comply with this regulation can result in the loss of use of the facility.
4. Smoking and tobacco products are prohibited in all school buildings and on all school property.
5. It is understood that the use of the High School Auditorium, Band Room, Choir Room, and Little Theatre will often involve Sunday use due to the requirements for rehearsal and performance of events.
6. Activities must be confined to those parts of the facilities and to such equipment as specified on the permit and/or the Auditorium Stage Needs Request Form.
7. The Choir Room Office and the Band Room Office are off limits and will not be opened or available for use.
8. No food or beverages, other than bottled water, are allowed in the Auditorium during a rehearsal or production. No food or beverages, other than water (in squirt bottles, or water bottles) allowed on stage.
9. Arrangements for use or equipment used in connection with the auditorium, stage productions, musical productions, concerts, dance recitals, or other performances must be made in advance with the Auditorium Manager.
10. If lights, sound, or LCD projectors are required, the Lights, Sound Request Form must be filled out and returned to the Auditorium Manager prior to the event. There is a light and sound usage fee per event/rehearsal, and a technician is required. An extra equipment usage fee may apply for multiple day events.
11. Storage space is limited. Access to storage space will be temporary and must be assigned and approved by the Auditorium Manager.
12. The Costume/Prop Room and the Tool/Paint Room are not to be used by any outside organizations without permission from the Auditorium Manager. Tools and paint may not be used. Props and costumes may be used with permission from the Auditorium Manager. Rental/usage fees may apply and costumes must be returned dry cleaned.
13. The Box Office is located at the rear of the auditorium. Any group may use this area to sell tickets, etc.
14. The Light Booth and Sound Booth are off limits to all except authorized personnel approved by the Auditorium Manager. Only trained Bedford High School students/faculty/staff will operate and focus lights. A light technician is required when lighting changes are necessary. A sound technician is required when sound (mics, CD, LCD, Video, etc.,) is required.
15. Wireless Mics and Backstage Headsets are available for rent upon request. All mic packs and mic cords will be inspected prior to the 1st use. Batteries for the wireless mics are the responsibility of the organization using the mics.
16. LCD Projectors (ceiling projectors) may be used for dramatic productions, speakers, in-service events, movies, and concerts. DVD and computer hook ups for PowerPoint are available. Set up and connections need to be done by the Auditorium Manager. Operation of computer will be the responsibility of the group/activity. You may bring your own computer or use the computer in the sound booth (A Mac!!). Powerpoint is loaded on that computer and files can easily be transfered with a flash disc.
17. Only wood that is being used at the time of production and wood that can be reused may be stored in the large wood storage area. All nails or wood screws must be removed before storage and wood should be placed neatly and safely in the appropriate location on the woodpile. All scrap wood must be discarded in the garbage bins on the west side of the high school building.
Large 4 X 8/s should be bungee corded to the wall. All wood pieces may be used upon request. The group/organization using the auditorium is responsible for cleaning up debris on a daily basis. If this is not done, the Auditorium Manager will make arrangement to have it taken care of at the permit holders expense.
18. All woodcutting must be done outside, or in the hallway adjacent to the auditorium.
19. Scaffolding, ladders, podium, tables, chairs, and piano are available for use by any group. Rental and tuning fees may apply. All pianos will be tuned by the approved Bedford Public Schools piano tuner. Contact the Auditorium Manager to arrange use.
20. Five working days notice is required to cancel a permit. Non-use or failure to secure cancellation does not excuse payment of costs that may be incurred in preparation of the facility for use.
D. Application Procedures
1. Groups or Organizations desiring to use the Bedford High School Auditorium, the Band Room, the Choir Room, or the Little Theatre shall file an application with the Community Education Department at least 10 days prior to the date requested. The Community Education Department will coordinate with the Auditorium Manager for review of the application as to availability of the facility and eligibility of the proposed activity.
2. If approved, the permit holder who filed the application will be notified by the Community Education office and be required to sign the contract prior to the use of the facility. In addition, proof of liability insurance (and workers compensation when applicable), in an amount deemed as appropriate by the District, and in a format acceptable to the District, may be required.
3. A deposit may be required and must be paid at the time of contract signing. Fees are assessed per event and must be paid no later than one week after the event. Fees will be assessed according to the auditorium and equipment use costs. Please refer to fee schedule.
BHS THEATRE ARTS STUDENT POLICIES:
Casting is based upon (in no particular order of importance) your:
CreativityAbility to take direction from the director
Experience as a performerPast behavior as a performer
Good academic standingPreparation for the auditions
Knowledge of actingReliability as a performer
Consistency in performancePhysical fitness
Are a distraction and will not be tolerated at rehearsals or performances. Once rehearsal is about to start, all cell phones MUST be TURNED OFF and not turned back on until you are dismissed from rehearsal. Strict adherence to this policy is a must. Breaking this policy is cause for immediate dismissal from the production.
E-mail and Drama Door:
Please also be sure to check your e-mail and the Drama Door in the choir room on a regular basis. It is a primary means of communication within our organization. Realize that the email you supplied to us on your audition form, is the one that information and updates will be forwarded to.
Schedules are handed out at the first rehearsal and will be posted on the Drama Door. Rehearsal periods are set according to the needs of the directors and the production. There may be weekend rehearsals. Occasionally rehearsals will run slightly beyond scheduled time, please be courteous and accommodating when possible. Extended rehearsal periods should be expected for technical and dress rehearsals.
Cast members are expected to be “team players” and work cooperatively with the directors, fellow actors, and crew members. Crew members are also expected to be “team players” and work cooperatively with the director, actors, and fellow crew members.
It is the job of the cast member to show up to each rehearsal prepared: with their script, pencil, and mental clarity. It is the actor’s responsibility to keep clear notes on blocking, characterization, use of props and costume pieces, script changes, possible changes in call times, added rehearsals, etc.
The actor needs to wear appropriate attire to rehearsals as deemed by the directors. Again, in general, appropriate dress is simple, restrained, and functional. Dress in clothing that allows your freedom of movement and shows you to the best advantage. No flip-flops, no hats, no tank-tops, no low-cut pants. No short skirts. No bare-feet. Shoes with covered toes are expected.
Rehearsal is to begin at the scheduled time. Actors are expected to arrive early enough to change clothes, warm-up, or make whatever preparations are necessary before the rehearsal starts.
All props and rehearsal costume pieces used by the actor in the rehearsal period are the responsibility of the actor. They must be returned to the appropriate area after every rehearsal. Props to the prop table, costumes to the dressing rooms. DO NOT JUST LEAVE IT ON STAGE. If your rehearsal items are not put away, they may be stolen and it will be your responsibility to replace them.
Be respectful of others. Avoid excessive noise, chattering, and loud earphones. Be courteous of this as you enter and exit the theatre that others may be working. Theatre is an art, and show consideration for those practicing their art. Noise is a terrible distraction.
In the event of illness, absence or emergency, cast members are to notify the director as soon as possible. Members of the cast cannot be excused from rehearsals without approval of the director. 2 Unexcused Absences will result in dismissal from production!!!
- Make EVERY attempt to be at rehearsal! Treat this like any sports team obligation!!
- DO NOT tell somebody else to tell Mr. Smith that “I can’t be at rehearsal!”
- DO tell Mr. or Mrs. Smith of your conflict at least two days before.
- Communicate with your parents!
Examples of excused absences:
Participation in a family wedding
Examples of Unexcused absences:
Birthdays… Can’t find a ride… Too much homework… Couldn’t get off work
Out of town visitors… etc.
All lines must be memorized by the "off book" deadlines given by the directors. This requires study beyond the rehearsal hours. When working off book actors should call for a line by saying clearly, "line."
Remain in the immediate rehearsal area unless given permission to leave by the director.
Rehearsal time is for work, experimentation, growth, risk-taking, integration, and development -- it is not merely practice. Rehearsal is an opportunity to try out ideas developed through intensive homework.
All class work is of the highest priority. Yet, this does not preclude you from missing rehearsals. On the same note, production work is never considered a valid excused for missing classes or for late assignments. If you anticipate difficulty in completing coursework in a timely manner speak with your teacher. Once you have accepted any production responsibility you are expected to fulfill this opportunity to the best of your ability. BUDGET YOUR TIME WISELY!!
Most rehearsals are closed to anyone outside the cast. Permission to attend a rehearsal can only be granted by the director involved. Unauthorized observers will be asked to leave.
Lateness to rehearsal, absence from rehearsal without prior permission, disorderly behavior, or poor attitude are all cause for immediate dismissal from the production.
NO DRINKING, OR EATING ON THE STAGE OR IN THE SEATING AREAS DURING REHEARSALS WITH THE EXCEPTION OF BOTTLED WATER. ALL ITEMS BROUGHT TO REHEARSAL WITH YOU MUST LEAVE REHEARSAL WITH YOU!!!! If you make a mess, clean it up.
Technical Rehearsal and Performance Procedures for Actors and Crew
Tech and dress rehearsals may run past 11:00pm; naturally cast and crew members are advised to avoid letting academic work or anything else pile up before tech and dress rehearsals begin.
1. Arrive on time and ready to get to work.
2 Remain in the greenroom and dressing rooms. Do not go into the house 30 minutes before curtain. No clothing or personal property should be left in the house.
3 Actors are expected to remain for curtain call and to take all calls in full costume.
4. No eating, and no drinking is allowed backstage.
5. No eating, and no drinking is allowed once you are in costume.
6. All members of cast and crew must be acutely aware of their personal hygiene. Theaters are notoriously small spaces. Deodorant, toothpaste, and soap are your friends.
7. No visitors are permitted backstage, in dressing rooms or in the green room during rehearsals or performances.
8. Maintain quiet backstage at all times.
9. Do not leave the backstage area during the run or during intermission. DO NOT GO OUTSIDE.
10. Stay clear of actor entrances and the paths of stagehands when not working.
All cast and crew members are required to stay after the last performance of their play and participate in strike. Mr. Smith will determine when the strike is complete. Leaving early from strike is not acceptable. DO NOT schedule meetings, dates, plans, familial reunions etc. on the evening of strike.
Appropriate attire must be worn to strike; clothing can be accidentally ruined:
1. No loose, long or baggy clothing. It can get caught in moving parts and machinery or snagged on splinters etc.
2. Wear shoes with good, non-slippery soles that cover the whole foot; no sandals or dress shoes.
3. No gloves while using power tools. (Again, these can get caught in moving parts of machines.)
4. No shorts or skirts (jeans are best).
5. No jewelry. It can get caught on things and may get ruined.
6. Wear clothes that will protect you from dust, etc.
7. You will get dirty and stained. Bring work clothes.
8. Long hair must be put up or tied back and put down your shirt.
Assignments for strike will be determined by Mr. and Mrs. Smith. All cast and crew members are expected to report to the theatre area after the final performance ends in the appropriate attire. (Note: Please have family and friends visit with you following other performances, if at all possible.)
Theatre masks created by the Stage Craft Class 2015